Privacy statement

Privacy statement customer and supplier administration

Collecting and using personal data from customers, suppliers and other contractors

We would like to draw your attention to the fact that we will collect and use the personal data you provide to us because this is necessary to conclude and execute a possible agreement with you. This applies both to our (potential) customers and to parties from whom we purchase goods and/or services.

If you are a (potential) customer of ours, we will use your data to send you a quotation, to determine the specifications or requirements that a particular item or service must meet, to deliver goods or perform work for you, to invoice you and to communicate with you smoothly and efficiently about the implementation aspects of the agreement.

If you are a (potential) supplier or other contractor, your personal data is also necessary for the conclusion and execution of the agreement. When purchasing, this is necessary to let you know what specifications or requirements a particular item or service must meet as far as we are concerned, to send a quotation request or to place an order with you, to pay your invoices and to communicate with you smoothly and efficiently about other aspects of the agreement.

You are not obliged to provide us with your personal data. However, if you do not provide us with any or sufficient personal data, it is possible that we will not be able to carry out the aforementioned activities.

Transfer to third parties

In connection with the execution of a possible agreement with you, it is possible that we must provide your personal data to parties that supply parts, materials and products to us or perform work on our behalf. We also use external server space for the storage of (parts of) our sales and purchase administration, of which your personal data forms a part. For that reason, your personal data will be provided to our server space provider. We also use Microsoft Office and the associated storage options for e-mails and other files.

Direct marketing

If you regularly place orders with us, we will store and use the personal data you provide to keep you personally informed by e-mail in the future of our existing and new products and services and to make you an offer for this if necessary. When using your personal data for this purpose, we have a legitimate interest, namely promoting our products and services. Every time we send you an advertising email, you have the option to let us know that you no longer wish to receive it. See the unsubscribe link at the bottom of every mailing. If you are a one-time customer with us, we will only send you advertising messages if you have given us your prior consent.

Retention period personal data

If you have requested a quotation from us but have not become a customer, we will delete your data no later than one year after our last contact. Even if we have received a quotation from you, but we have not become a customer of yours, your personal data will be deleted no later than one year after our last contact. If you have become a customer of ours or we of yours, we will retain your personal data for a period of seven years after the end of the financial year in which the agreement with you was fully executed. The period of seven years corresponds to the period within which we are obliged to keep our records for the Tax Authorities. After this period, we will delete your personal data.

Your rights

You have the right to ask us to inspect your own personal data. If there is reason to do so, you can also request us to supplement your personal data or to change inaccuracies. In addition, you have the right to request that your personal data be deleted or that the use of your personal data be restricted. You can also object to the collection and use of your data or submit a complaint to the Dutch Data Protection Authority. Finally, you can request us to obtain your personal data or transfer that data to another party. To exercise your rights, please contact: Maurice Duijzer, Hulsenboschstraat 2, 4251 LR Werkendam, 0183-502655, m.duijzer@vdhmachinery.com. You can of course also contact us with questions or for more information about the collection and use of your personal data.

February 17, 2020